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PLAN A VISIT
OUR DESIGN PROCESS
Click here to download our full Design Services Overview for more info!
*Every project holds significance, so please don't hesitate to email us, even for smaller jobs!
PRE-DESIGN
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Review process of initial Client inquiry
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Initial virtual client Discovery Call to discuss project, preliminary budget and timeline, and understand overall space and relevant adjacencies (recommended for client to be in space for this call)
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Obtainment and in-house review of existing architectural plans and owner-provided materials (inspiration photos, plans, existing inventory, etc)
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Documentation and assessment of preliminary program requirements for design plan
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Generation of Proposal of Services
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Generation of Design Services Agreement
CONCEPTUAL DESIGN
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Exploration of preliminary, inspirational, and abstract ideas on function, style, and other foundational elements
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Creation of digital moodboard where inspiration, color schemes, concept imagery, and design styles are illustrated
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Schedule site visit to conduct field measure survey, photo documentation, and site notes for subsequent plan generation (can also occur in Schematic Design phase)
SCHEMATIC DESIGN
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Generation of basic 2-D CAD floorplans or verified (if provided by others)
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Initial space planning (which may include furniture) to consider circulation, flow, and layout categorized by function/use (up to 2 options, degree of variations may vary)
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Basic, non-detailed, drawings and/or sketches that can include elevations are created
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Samples for key FFE (furnishings, fixtures, and equipment) options
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Continue discussion of budget and project timeline
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Meeting to review Schematic Design deliverables for approval
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Revision of floorplan and/or space plan (if requested)
DESIGN DEVELOPMENT
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Development of working drawings for design intent: could include scaled floorplans, furnishings plan, elevations, lighting plan and/or other detailed drawings
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Product and materials specifications (FFE) with (1) revision of preferred option
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Detailed digital presentation
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Meeting(s) to review detailed digital presentation and key finish samples (in-person or virtual); If virtual, samples can be mailed and associated costs will be billed as reimbursable expense - All decision makers are required to be in attendance and provide feedback during presentations
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Further develop project schedule (specifications) for FFE for use by Contractor/Client
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Further develop project budget for FEE and Labor (if applicable)
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ROM estimate obtained from preferred Contractor/Vendor for budgeting purposes (ROM refers to a Rough Order of Magnitude or Ballpark Estimate which provide a rough idea of expected costs and is not a finalized document; this estimate may be delivered via email or other non-formal means)
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Based on final approval of specifications and budget, procurement commences
Level of detail and necessity of documentation is dependent upon project scope
CONSTRUCTION
DOCUMENTATION
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Finalized written and graphic documents for design intent including drawings, specifications, and schedules (as needed) to communicate the project design to Contractors/Architect; Drawings may include: dimensions floorplans, reflected ceiling plans, switching plans, elevations, millwork drawings, finish plans and schedules, etc
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Finalized project budget for either FFE and/or construction
Level of involvement is dependent upon Designer's project scope
CONTRACT
ADMINISTRATION
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Designer will conduct periodic site visits based on project progress (can be virtual and in-person and usually lasts for (1) hour) to ensure build adheres to design intent
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Review of Contractor’s submittals but only for the limited purpose of checking for conformance with the design concept expressed in Contract Documents (CD)
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If Client/Howeowner contracts directly with the General Contractor, Designer will perform the following:
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Preparation of change orders and change directives
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Assess Contractor payment requests based on site observations and payment applications
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Advise Client/Homeowner on non-compliant work observed as per document contracts. Designer is not liable for Contractor’s performance or the provided materials and equipment
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Request for information (RFI) responses and submittals from Contractor will be returned by Designer, in writing, within (5) business days
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MATERIALS
MANAGEMENT SERVICE
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Obtainment of price quotes (occurs during Design Development phase)
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Processing of payments for budgeted and approved FFE
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Creation of purchase orders and purchasing
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Data input for project budget
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Review of vendor acknowledgements
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Tracking on orders, receipts, and invoices
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Assistance with delivery logistics and returns, exchanges, and damage claim resolution
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Limited project coordination of installations for purchased goods and materials
ESTIMATION SERVICES
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Designer will assist client in obtaining an estimate(s) and/or proposal(s) by submitting all design documents and pertinent information for Contractor review
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Designer will respond to questions needed to complete bidding
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Designer will review a comparison of bids and present them to Client/Owner
PROFESSIONAL B2B CONSULTATIONS
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Designer will coordinate work, including meetings, site visits, and drawing reviews
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Provide Q&A regarding the interpretation and/or clarification of our Design Documents to coordinate with consultants
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